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Maintainers -ImageDr. Maximilian Parzen, ImageDr. Martha Maria Frysztacki

Shareholder meetings

Annual Shareholder Meeting​

Shareholders' meetings shall be held at least once a year and shall be convened by the Management. Each managing director has the sole right to convene a meeting.

Preparation for the Shareholder Meeting:​

  • The CEO drafts the agenda for the shareholder meeting and saves it in the shareholder folder: Shareholder Folder (restricted access).
  • The CEO invites all shareholders via email, including the agenda. A template for the invitation can be found below.
  • Shareholders must be given a notice period of at least two weeks (excluding the date the email is sent).

The Actual Meeting:​

  • As per the current Articles of Association (August 2023), Shareholders' resolutions require a majority of at least 3/4 of the votes cast. View the Articles of Association (restricted access).
  • Chairman Selection: The oldest shareholder serves as chairman unless the shareholders elect a different person. The responsibilities of the chairman are:
    • Authority to adopt shareholders' resolutions.
    • Sign the meeting minutes and send a copy to all shareholders.
  • Chairman Responsibilities:
    • The chairman takes the minutes of the meeting.
    • The first agenda item is the chairman's decision on quorum.
    • The second agenda item is voting on the agenda or adding new items.

Post-Meeting Actions:​

  • After the meeting, the chairman revises and signs the meeting minutes using DocuSign.

Template Invitation to the Shareholder Meeting​

Dear Shareholders,

I am excited to invite you to the Annual Shareholder Meeting of Open Energy Transition, where we will reflect on our achievements, discuss the future, and explore opportunities to grow together as a community of stakeholders.

**Details of the Meeting**:
Date: [Insert Date]
Time: [Insert Time]
Location: [Insert Venue Address] (or Online Meeting Link, if applicable)
RSVP Deadline: [Insert Deadline]
Agenda and previous minutes are available at (restricted access): 
https://drive.google.com/drive/folders/1f1UOlsl3fhzbCGPcUvyMF9Ac5zjcQmo3?usp=sharing

As a shareholder, your insights and participation are vital to shaping our collective future. During the meeting, you can vote on important matters and share your perspectives with the leadership team.

Kindly RSVP by end of the week to confirm your attendance by replying to this email.

If you have any questions or need assistance accessing relevant files or documents, feel free to contact me at [Insert Contact Email or Phone Number].

I sincerely look forward to your presence and contribution as we drive forward innovation and success together.

Warm regards,
[Insert convening CEO Name]